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How to write a business letter to multiple recipients

how to write a business letter to multiple recipients

I have to respectfully disagree with some of the answers given.

As the marketing manager of a large architecture company, I often wrote introductory letters addressed to building committees or small groups of individuals as we designed institutional buildings.

If possible, we named the people individually after listing them by name and title

Brigid O'Malley, MD, President of Rundown Hospital

Mr. Lucas Outlaw, Director of Facilities

Ms. Carmella D'Onofrio, Director of Budget

Rundown Hospital

224 Haynes Street

New England, CT 06222

Dear Dr. O'Malley, Mr. Outlaw, and Ms. D'Onofrio:

If there were more than three people on a committee, the letter would be addressed to:

The Facilities Renovation Committee

Rundown Hospital

and addressed

Dear Committee Members, with cc's at the bottom of the page.

The "sir or madam" address form is dated and stilted, and manages to give the impression you have no idea whom you're addressing.

While some grammar books may direct you to use this dated form of address, they don't take into account the changing landscape of people in decision-making positions.

As far as ending "yours faithfully"--I can't imagine any of the senior partners willing to sign a letter under that ending. Their relationships with different individuals on a job fluctuated tremendously. "Faithfully" suggests an undying loyalty, no matter what differences arise. It smacks of a Dickensian mindset. We didn't begin anything with "I take pen in hand..." you bet.

"Sincerely yours" was considered to be the best ending to a business letter, and one under which everyone felt comfortable signing his/her name.

email - How do you greet multiple recipients in an e-mail ...

how to write a business letter to multiple recipients

As far as ending "yours faithfully"--I can't imagine any of the senior partners willing to sign a letter under that ending. Their relationships with different individuals on a job fluctuated tremendously. "Faithfully" suggests an undying loyalty, no matter what differences arise. It smacks of a Dickensian mindset. We didn't begin anything with "I take pen in hand..." you bet.

"Sincerely yours" was considered to be the best ending to a business letter, and one under which everyone felt comfortable signing his/her name.

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